Hey there! Let us introduce ourselves!
We're Doofinder and we were born to make the technologies that companies of any size from around the world need to grow more affordable. Our team has developed since 2011 the top search engine for website and e-commerce, that helps retailers online to increase their sales.
We are agile, open, inclusive and customer-centric. But above it all, in Doofinder people come first. We are a company with people of many different nationalities, cultures and languages. We sell all over the world and speak the language of our customers. That makes our environment a place where we learn every day: we are enriched by the origin, culture, and personal history of very different people who have a common dream – to make powerful, affordable products and to contribute to the sustainable future of our thousands of customers.
We are looking for a proactive and organised Office Assistant / Front Desk (Fixed-term contract). to ensure the smooth day-to-day operation of the office and to support HR-related administrative and onboarding processes.
Open the office and manage daily office readiness (lights, air conditioning, etc.).
Welcome and assist visitors, including clients, employees, partners and suppliers.
Offer refreshments to visitors (water, tea, coffee).
Organise meeting rooms and ensure they are properly equipped and in good condition.
Order and manage office supplies and stationery.
Receive and distribute incoming mail and parcels.
Clean and maintain the coffee machine.
Monitor cleaning tasks and report maintenance issues.
Order cleaning products and coordinate mop laundry services.
Maintain regular communication with office-related suppliers (air conditioning, access systems, alarms, coffee machine, cleaning services, property management, curtain and carpet cleaning, etc.).
Request quotations, coordinate service execution and send supplier invoices to HR for payment processing.
Keep track of office consumables purchases using Excel.
Place weekly orders for fruit, coffee, tea, beverages and other supplies.
Receive deliveries and organise stock.
Ensure kitchen and dining areas are clean, organised and fully stocked.
Be part of the emergency response team (evacuation procedures, etc.).
Manage access systems for new hires through HID Origo.
Deactivate access for employees leaving the company.
Manage train ticket purchases and hotel bookings for remote hires when required.
Prepare employee welcome packs (t-shirt, backpack, notebook, pen).
Support the organisation of breakfasts or lunches for new joiners.
Required Skills and Experience
You like…
Working with people and supporting a positive office environment
Being the first point of contact and helping others feel welcome
Keeping things organised and running smoothly
Providing administrative support to other business areas
…and you have:
Previous experience in office assistance, front desk, administration or similar roles
A high level of autonomy and sense of responsibility
Strong organisational and multitasking skills
A proactive mindset and a hands-on attitude
Problem-solving skills and the ability to handle day-to-day situations independently
Attention to detail and good follow-up skills
Good Excel skills for tracking and reporting
Bilingual level in Spanish and English (spoken and written)
Strong communication and interpersonal skills
Ability to work in an international and multicultural environment
Permission to work within the EU is a must.
What could you expect from Doofinder?
🏠 Become part of an innovative and rapid growth company with a future project on e-commerce industry.
💰Competitive salary
🖥️ The most innovative and unique technology & tools
🌍 International environment with over 33 different nationalities.
✈️ 22 days of Annual Leave (plus 24-31 December as discretionary days)
🪴 Green environment and open spaces in a very cool and modern office.
🎮 Needing some disconnection from work? Please, go and play some arcade games at our office!
🚀Afterhours chats, role plays- interactions and much more!
📧 If you would like to know more, do not hesitate to apply and we’ll get in touch to fill you on details. We will be delighted to know you!